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Argo Scholar Commons

Why should you contribute to the Argo Scholar Commons?

The Argo IR makes UWF scholarship easily accessible and available in one online location, enabling increased access to the University community of students, professional colleagues, and beyond. Works placed in the repository are easily discovered in common internet search engines like Google making it easier for researchers around the world to discover your work. Additionally, researchers can cite these works with a permanent URL without concern for the disappearance or moving of online content.

The Argo IR is a valuable way to extend the scholarly output and historical resources of the University of West Florida to include greater reach and increased circulation. This increased visibility, awareness, and stability benefits both content creators and the university. 

  • Increased Visibility: The Argo IR opens up the accessibility of your content, increasing its discoverability and usability, allowing you to gain a wider distribution of scholarly output. It also complements traditional publishing and can expedite immediate access to your scholarly work.
  • Archiving:  The Argo IR is a digitally-preserved archive, relieving you and/or your department/unit of the need to upgrade digital files to keep up with technology.
  • Permanence: The Argo IR provides a stable URL link to your publications; so your research will always be findable.
  • Grant Requirements:  Submitting your works to the Argo IR may satisfy requirements to publicly disseminate the results of grant generated research.

Who can contribute to the Argo Scholar Commons?

Works from current and retired UWF faculty, University-sponsored research symposiums and conferences, course-based publications, and faculty-sponsored student research projects are all eligible for publication in the UWF IR.  

What kind of material can be placed in the Argo Scholar Commons?

We can host a variety of content types in the Institutional Repository, including 

  • theses and dissertations 
  • journal articles 
  • conference proceedingspresentations, and posters
  • tutorials
  • technical reports
  • working and white papers
  • data sets
  • research reports
  • photographs
  • video recording
  • sound recordings
  • other university publications and images.

This is a non-exhaustive list. Contributors are welcome to deposit content that can be characterized as "scholarly, creative, research-related, or teaching resources." Please contact Andii Johnson with any questions about the materials that can be uploaded.

How can I contribute to the Argo Scholar Commons?

We are happy to create your profile and deposit materials for you.

Please complete the authorization form: Argo Scholar Commons Authorization Form. Please note this form is for use by faculty and staff only.

Once we have received your form, we will contact you about creating your profile and setting up a schedule to acquire materials for upload. It is our standard practice to use your information and photo from your profile on the University’s website for your Commons profile. Other photo and/or biographical information can be used if supplied.

The Argo Scholar Commons can accommodate materials in print, audio, and audio-visual formats. Digital-born files are the quickest to upload. But we will convert files to the formats required by our platform as needed, and scan print materials for you also. If you have questions about specific file types, please note them on the authorization form.

What if my material is not in a digital format?

We are happy to scan and digitize any work that is not yet in digital format. 

Items can be sent via campus mail to: Library, Bldg 32, Technical Services, Attn: Andii Johnson.

You are also welcome to bring material(s) to the library. Library staff can ensure the safety and security of the items while in our possession. We will return physical items to you via campus mail once they are scanned.

Copyright Guidance

The landscape of academic publishing is constantly being reshaped by many and various forces. That constant shifting can make it difficult to determine what you can and can’t do with published articles. We manually review every published document’s copyright and publisher’s policies to ensure that we (and therefore you) are in compliance.

Most academic journals allow authors to submit works accepted for publication to institutional repositories. What your agreement usually gives the publisher license to control is the version of your work that you can upload to personal websites, institutional repositories, etc. Below are some general guidelines for understanding the version of your work that can be uploaded to the IR. Publishers do not have a uniform set of definitions for their terminologies, so these guidelines are not definitive – just descriptive:

Pre-Print – The work you originally submitted, before peer-review

Post-print – This term has the widest variety of meanings, but publishers generally mean the final work submitted, after the peer-review process and revisions. Sometimes called the Author’s Accepted Manuscript.

Publisher’s pdf – The version of the work as it appears in the publication, after peer-review, revision, typesetting, copy proofing, & journal template.

Unless the work is published open access, you generally cannot deposit the publisher’s pdf to institutional repositories or personal websites. Most publishers require authors to submit post-prints to institutional repositories and personal websites. Some publishers may also require that the work be embargoed – access restricted – for a period of time. An embargo may last anywhere from 3 months to 2 years depending on the publishers' policies. Any work that is under embargo restrictions will be accessible by only the University community (people with a UWF login and password).