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UWF Institutional Repository

What is an institutional repository?

An institutional repository is a single, online place where a community (in this case, the University of West Florida) gathers and preserves scholarly output produced by its members and makes these materials available to the world (copyright permitting). This output may include both publications in peer-reviewed journals and materials not published elsewhere (datasets, pre-prints, post-prints, performance recordings, syllabi, theses and dissertations, book chapters etc).

How is this different from self-publishing on my own website/blog/etc?

If you have a static website that is periodically updated, then you know how difficult it is to keep it up to date. We can help UWF faculty members manage their materials in a central location, in standardized formats, and in ways that allow for more effective search, retrieval, and long-term preservation.

How do I know whether the journal I published in allows placement of my manuscript in UWF Institutional Repository?

You can consult your agreement or the publisher’s website, we run everything through SHERPA/RoMEO, a searchable database of many publishers’ open access and institutional repository policies. Most major publishers will allow you to place a version of your article into an institutional repository, but many of those request that you not use the publisher’s version, and instead post a pre-print or post-print manuscript (see below).

If you have not yet signed a publication agreement, we encourage you to find out your publisher/journal’s self-archiving policy before signing. Some publishers already have self-archiving permission as a standard feature of their agreements. If yours doesn’t, or is too restrictive, consider adding a standard publication addendum, with which many publishers are already familiar. SPARC (the Scholarly Publishing & Academic Resources Coalition) has a short write-up on copyright management and your rights as an author.

How are pre-prints and post-prints defined?

A pre-print manuscript refers to your own version of the article as it existed when it was submitted for peer review.

A post-print manuscript refers to your own version of the article after revisions following peer review. 

The publisher’s copy will include the journal formatting and page numbers, and will usually be a PDF document.

Can my articles be found through Google?

Yes. Google and other search engines will pick up materials located in the UWF IR. This exposure is a major benefit of open access. Each object (article, video file, etc.) is tagged with metadata that, while not modifying the object itself, allows indexing systems such as Google Scholar to ensure wider visibility for your work.

Can I submit class materials, such as presentations and syllabi?

Absolutely. We are interested in peer-reviewed materials, teaching and learning objects, presentations, lab experiment procedures, and many other products of original research.

Is the UWF IR looking to archive only current research, or past research as well?

We are looking for any materials you, the author, want to give us. Strong preference is given to what we can disseminate openly. For peer-reviewed work, this means materials created and/or negotiated for publication at present and in the future, as well as past articles, providing they do not conflict with contractual obligations. If you wish to deposit past research but do not know whether you have the rights to do so, we can help you sort it out. Your work does not need to be peer-reviewed or previously published to be deposited in the IR.