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Boost Your Scholarly Profile: Task 4

This guide is designed to help UWF faculty members raise their scholarly profile.

Submit your scholarship to the Institutional Repository

The University Libraries are proud to host the Institutional Repository (IR), an online showcase of research, scholarship, and creativity from the UWF community. The UWF IR is a digital repository for capturing, archiving and, disseminating the research, creative, and scholarly output of the University of West Florida community.

The purpose of the UWF IR is to:

  • Support university research and scholarship
  • Promote scholarly communication through open access
  • Increase citation impact of research
  • Enhance visibility of faculty publications and presentations
  • Promote the history of Pensacola and the entire Gulf Coast region

For further information, please see the UWF IR Research guide at

Why does this task matter?

The IR makes your scholarship easily accessible and available in one online location.   Works placed in the repository are more easily discovered in a common internet search.  This greater access makes it easier for researchers around the world to discover your work.  Additionally, researchers can cite these works with a permanent URL without concern for the disappearance or moving of online content.  The UWF IR opens up the accessibility of your research, increasing its visibility and usability by making it readily available online, which allows you to gain wider distribution of your scholarly output.  It complements traditional publishing and expedites immediate access to your scholarly work.


The UWF IR runs every document through a copyright software program that checks the copyright and publisher policies.  This program is called SHERPA/RoMEO. SHERPA/RoMEO is a service geared to show the copyright and open access self-archiving policies of academic journals.  SHERPA/RoMEO uses a color‐coding scheme to classify publishers according to their self‐archiving policy.  This shows authors whether the journal allows pre-print or post-print archiving in their copyright  agreements.

RoMEO is part of SHERPA Services based at the University of Nottingham. RoMEO has collaborative relationships with many international partners, who contribute time and effort to developing and maintaining the service.

Please note that general use of the terms pre-print and post-print can vary: these lists follow accepted definitions for self-archiving purposes. These listings are primarily for the use of the academic research community and any information given is from this perspective.

Contributions to UWF's institutional repository include theses and dissertations, peer-reviewed articles, conference proceedings, powerpoint presentations or tutorials, technical reports, white papers, data sets, recordings of presentations and speeches, research projects, research reports and other university publications and images.

Our Scholarly Communications Coordinator would be happy to scan and digitize any work that is not yet in digital format.  We would just need to arrange a meeting to obtain the items.  Library staff would ensure the safety and security of the items, as well as their quality.  A digital copy of the material would also be given back to you for personal archiving and storage.

For further information, please see the UWF IR Research guide at:

Steps to complete the task

To contribute scholarly material to the UWF IR please contact Melissa Gonzalez @ 


We are happy to deposit materials for you; please send them to us along with the following information:

  • A statement such as “I authorize the UWF Libraries to deposit the enclosed item(s)"
  • State which version of your work these files represent (pre-print, post-print, publisher’s copy)
  • Any publication information, or other specific information pertaining to the items for use in the metadata
  • A current copy of your CV/Resume if possible
  • A Research ID/ ORCID ID if you have one

Already submitted work to the IR?

Have you already submitted work to the institutional repository? Fantastic! For this task, consider:

  • Send in an updated copy of your CV (since you just did that for Task 3!)
  • Make sure that you have submitted any new publications so that they can be shared! Don't forget "other" material, such as: 
    • Presentations
    • Posters
    • White Papers
    • "Grey" literature